Job Description
Job Description
Job Title: Litigation Legal Assistant
Location: Dallas, TX 75202
Salary/Payrate: $80-$99K annually
Work Environment: 100% ONSITE
Term: Permanent/Fulltime
Bachelor’s degree required: NO
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION #LI-KK1
Primary duties focus on providing legal administrative support to attorneys, document preparation and revision; draft and revise correspondence; transcribe dictation of voice mails; accurate proofreading skills; handle incoming and outgoing mail; receive incoming calls; set up conference calls; review monthly billing memos; open, manage and maintain client files/filing; calendar deadlines and appointments; make travel arrangements; enter attorney time; communicate effectively with all levels of internal personnel and clients.
Duties & Responsibilities
- Welcome guests and clients by greeting them in person or on the telephone and answering and directing inquiries.
- Prepare, edit, format and proofread a variety of documents (e.g. correspondence, pleadings, discovery).
- E-file documents with the courts.
- Draft and revise correspondence. Proofread finished material for accuracy.
- Handle incoming and outgoing mail.
- Receive incoming calls, answer general questions and direct individuals to appropriate persons within the organization.
- Set up conference calls.
- Open, manage and maintain files/filing.
- Schedule appointments and maintain calendar to track deadlines and status of cases, coordinates andschedules meetings, depositions, conference calls, and sends calendar invites and reminders.
- Input attorney billable time and reimbursable expenses.
- Perform other general office clerical work such as filing, faxing and answering the phone.
- Represent attorney by communicating and obtaining information; following-up on delegatedassignments; knowing when to act and when to refer matters to attorney.
- Serves as intermediary between attorney, firm personnel and the courts, relaying communication between each group.
- Assist attorney with personal business matters.
- Arrange business itineraries and make travel arrangements.
- Manage timekeepers' expense reimbursements.
- Manage client expense disbursements through software application, including corresponding with client and follow up.
- Prepare correspondence to clients regarding monthly invoices for fees and disbursements, update internal systems accordingly.
- Communicate effectively with all levels of internal personnel.
Required Skills & Qualifications:
- 5-10 years of experience
- Solid working knowledge of Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
- Type a minimum of 80 wpm.
- Excellent verbal and written communication skills.
- Strong people skills and the ability to work harmoniously and effectively with others as part of a team.
- Strong organizational skills.
- Excellent grammar, spelling, punctuation and proofreading skills.
- Proven track record of dependability, dedication, confidential handling of all matters and outstanding work product