Job Description
Job Description
Orso Health is a leading organization in clinical research, dedicated to advancing healthcare through innovative studies. We are committed to excellence in research and invite you to be part of our dynamic team. California and the Arizona market. Known for our high standards of excellence, we are committed to providing compassionate, patient-centered care for both pediatric and adult patients. Our dedicated team strives to improve lives through the expert diagnosis and treatment of a wide range of allergy and asthma conditions. We are looking for high-energy, kind, and collaborative individuals who are eager to grow personally and professionally to join our team.
Position Summary
The Research Site Development Coordinator plays a pivotal role in the establishment, activation, and ongoing maintenance of Orso Health's community-based clinical research sites. This position ensures that each site is fully equipped, compliant, and operationally ready to conduct high-quality clinical trials. The Specialist will coordinate contract discussions, manage vendor relationships, oversee equipment procurement and calibration, and maintain accurate records for all site assets. This role is hybrid, non-exempt (hourly) and part-time, working <20 hours per week. The onsite portion of this role will be at our Torrance clinic location.
This role bridges operations, facilities, compliance, and clinical research—requiring strong organizational, technical, and interpersonal skills to ensure seamless site launches and sustainable site performance.
Key Responsibilities
Site Activation & Development
- Coordinate contract discussions, revisions, and execution with business partners, vendors, and external partners in collaboration with the Operations and Legal teams.
- Support site buildout activities including space planning, vendor coordination, and readiness checklists to ensure compliance with regulatory and sponsor requirements.
- Manage site readiness timelines and communicate key milestones to leadership and cross-functional teams.
Equipment Procurement & Setup
- Purchase all necessary research clinic and laboratory equipment in accordance with standard research requirements and site specifications.
- Coordinate delivery, installation, and setup of all research and lab equipment (e.g., refrigerators, freezers, centrifuges, ECGs, scales, ambient cabinets, and temperature monitoring systems).
- Schedule and oversee calibration, validation, and certification of equipment to ensure adherence to Good Clinical Practice (GCP), ICH E6(R3), and sponsor standards.
Equipment Tracking & Maintenance
- Develop and maintain a comprehensive equipment inventory database for all Orso research sites.
- Track calibration due dates, maintenance schedules, and service records to ensure full compliance and equipment reliability.
- Serve as point of contact for equipment-related troubleshooting, warranty claims, and vendor service requests.
- Ensure all documentation (calibration certificates, maintenance logs, temperature logs) is filed in accordance with SOPs and audit readiness standards.
Cross-functional Collaboration
- Partner with Clinical Operations, Compliance, and Quality teams to ensure all new site setups meet both operational and regulatory expectations.
- Work closely with Finance to reconcile invoices, manage procurement budgets, and maintain vendor agreements.
- Support site audits and inspections by providing documentation of equipment calibration and maintenance records.
Skills & Qualifications
- Education: Bachelor's degree in Life Sciences, Healthcare Administration, Operations Management, or related field (or equivalent experience)
- Experience:
- 2–4 years of experience in clinical research operations, facilities management, or site startup roles preferred.
- Knowledge of ICH GCP, FDA, and industry standards for equipment calibration and site compliance.
- Skills & Abilities:
- Strong project management and organizational skills with keen attention to detail.
- Excellent communication and vendor management skills.
- Proficient in Microsoft Office, Smartsheet, and/or equipment tracking databases.
- Ability to travel to research sites as needed to support new site setup and ongoing maintenance.
- Highly motivated self-starter who thrives in a fast-paced, collaborative environment.
Compensation
The hourly range for this position is $25.00-35.00/hour. The actual compensation for this role will be determined by a variety of factors, including but not limited to the candidate's skills, education, and experience.
Physical Requirements
Ability to stand, walk, and move throughout the clinic, if applicable, for extended periods; occasionally lift objects up to 25 lbs., bend, stoop, or reach as needed. Frequent use of hands and fingers for patient care and equipment operation. Must have normal (or corrected) vision and hearing and be able to respond quickly in a fast-paced clinical environment, if applicable.
What We Offer
- Competitive salary and benefits package, including medical, dental & vision insurance, 401(k) retirement plan with employer matching, and professional development opportunities
- In addition, we offer paid time Off (PTO), sick time, floating holiday and holiday pay
- Opportunity to shape the future of cutting-edge clinical research in beautiful San Diego (and across our expanding network)
- An opportunity to play an active role in medical advancement
If this role excites you, please submit your resume and a cover letter outlining your relevant experience and why you're passionate about joining our team. We look forward to hearing from enthusiastic candidates ready to drive our success!
California Consumer Privacy Act (CCPA) Notice
Orso Health ("OH") complies with the California Consumer Privacy Act ("CCPA"). Personal information provided in the job application process will be collected, used, and retained in accordance with applicable privacy laws. Candidates may request additional information regarding the categories of personal information collected and the purposes for which it is used during the hiring process.