Job Description
Job Description
LHH is assisting a downtown Austin, TX, law firm seek an Executive Legal Secretary. The Executive Legal Secretary is responsible for providing a full range of administrative support to multiple attorneys in the Transactional and Litigation Sections. The Secretary must have the ability to work in a cooperative, positive manner with all co-workers, clients, and attorneys and must observe confidentiality in all matters relating to the Firm.
Benefits:
- Salary ranges from $78,000 - $82,000 DOE
- Eligible for 1 day remote after 90-day probationary period
- Standard benefits package goes into effect on day 1 of employment
- Parking is paid for by employer
General Duties:
- Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys.
- Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed.
- Enters and maintains all case information in Court Alert (dates, reminders, etc.)
- Prepares notebooks, binders, exhibits, and other documentation as needed.
- Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.
- Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
- Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
- Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
- Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
- Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
Qualifications:
- 3-5 five years Transactional and Litigation experience required. Mid-to-large size firm preferred.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River).
- Bachelor's degree preferred.
- Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures.
- Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
- Ability to work overtime as needed.
If you meet these qualifications, please apply or contact me directly at jamie.stone@lhh.com
Pay Details: $78,000.00 to $82,000.00 per year
Search managed by: Jamie Stone
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance