Legal Administrative & Project Assistant (Global Law Firm)

Job Description

Job Description

Position: Legal Administrative managing files, attorney calendars, and time records; and preparing attorney expense reports

• Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs
• Assist with preparing materials for presentations and conferences.
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Assist with calendaring and scheduling requests (domestic & international)
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Administrative & Project Assistant:

• Bachelor's Degree preferred
• 1+ years of related experience in a law or professional services firm
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

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