Legal Administrative Assistant

Job Description

Administrative Assistant

A leading NYC-based Vault 100 law firm is seeking an Administrative Assistant for its Washington, DC office. This role supports firm-wide initiatives and works closely with colleagues across offices.

Key Responsibilities:

• Manage correspondence with colleagues, clients, and vendors
• Answer and direct phone calls
• Schedule appointments and organize meetings, including IT and catering support
• Prepare and maintain documents and spreadsheets
• Process invoices, expense reports, and backup documentation
• Support attorney timekeeping entries
• Assist with event planning and dinner coordination

Qualifications:

• Strong administrative, communication, and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment
• Professional demeanor, discretion, and adaptability
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to quickly learn new software systems

Preferred:

• Experience working with billing systems

Compensation: $65,000 – $125,000

Work Arrangement: Hybrid (minimum three days in-office per week)