Legal Assistant / Intellectual Property

Job Description

Job Description

JOB SUMMARY: Under the supervision of the Lead Legal Assistant, the Legal Assistant provides support to their assigned timekeepers with a focus on intellectual property and patents.

ESSENTIAL DUTIES AND RESPONSIBILITIES: "Essential functions" are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

Administrative Responsibilities:

• Responsible for supporting multiple timekeepers, completing various administrative tasks, and providing outstanding customer service to clients.
• Prepares, proofreads, and processes legal documents such as summons, subpoenas, complaints, appeals, and motions
• Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials
• Organize and maintain law libraries, documents, and case files.
• Make photocopies of correspondence, documents, and other printed materials
• Assists attorneys in collecting information such as employment, medical, and other records
• Reviews and assists with attorney billing binders
• Enters daily time for all timekeepers
• Attend legal meetings such as client interviews, hearings, or depositions, and takes notes
• Tracking deadlines and maintaining calendars
• Receive and place telephone calls
• Maintains confidential information
• Lends support for other legal administrative assistants in their absence
• Manages projects and balances workloads within their practice group

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Highly motivated and organized with the ability to work independently with minimal supervision, organizing and prioritizing numerous projects/tasks.
• Strong communication skills (written/verbal) and interpersonal skills, with a strong propensity toward superior customer service.
• Strong work ethic and a clear understanding of the requirement for confidentiality as related to clients, employees, and employee matters.
• Ability to adhere to an employer-set work schedule, with reasonable flexibility for projects or workload needs.
• This position functions in a typical office setting with a requirement to work in the office.
• There may be minimal travel between offices.

REQUIRED EDUCATION AND EXPERIENCE:

• A high school diploma is required
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, and an ability to grasp trained technology applications.

WORKING CONDITIONS:

Normal law office environment with little exposure to excessive noise, dust, extreme temperature, and the like.

NOTE: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.