Job Description
Job Description
Join an Exceptional & Supportive Legal Team – Legal Executive Assistant Opportunity in Boston!
Aspen Careers is partnering with a law firm to hire a Legal Executive Assistant for its Boston, MA office. You'll support multiple lawyers while acting as a trusted partner who keeps a partner's practice running smoothly.
What's in it for You?
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Competitive pay. (non-exempt; overtime eligible)
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Comprehensive benefits: medical, dental, vision, 401(k)
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Hybrid schedule: at least 3 days/week in-office (Boston)
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Collaborative, growth-minded culture that invests in people
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Equal Opportunity Employer committed to inclusion
Why You Should Apply
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Be the hub: proactively coordinate day-to-day operations so partners can focus on clients and business development
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Calendar & travel mastery: manage Outlook calendars, resolve conflicts, and arrange complex itineraries
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Document production: draft correspondence, prepare reports and presentations; ensure accuracy and confidentiality
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Meeting excellence: prepare agendas/materials, coordinate practice group and client team meetings, and follow through on action items
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Client liaison: handle direct client interactions and connect departments, projects, and information to the partner
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Information governance: maintain organized paper/electronic files in line with firm policies
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Billing oversight: handle pre-billing tasks, international billing, liaise with billers/collections, and monitor client budgets
The Ideal Candidate
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Education: High school diploma or GED required; Bachelor's degree preferred
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Experience: 5+ years of professional executive administrative support for partners and/or executives (law firm experience strongly preferred)
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Tech skills: Advanced Word, Excel, PowerPoint, Concord, Intapp. If you have these skills, you are encouraged to apply!
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Strengths: Excellent communication, discretion with sensitive matters, top-tier organization/time management, and the ability to manage competing priorities in a fast-paced environment
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Nice to have: Experience with billing workflows (Aderant) and budget tracking
About the Firm
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Highly respected law firm with a strong local Boston presence
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A culture described as bold, exceptional, collaborative, and supportive—where people are the backbone of the firm
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Hybrid work environment with ongoing professional development and high standards of client service
Ready to bring your skills to a firm that values your contribution? Let's chat.
- For confidential consideration, contact Shelley Baxter at sbaxer@aspen-careers.com or 614-992-1010.