Job Description
Job Description
Join Our Team as a Dynamic Administrative & Accounting Assistant!
Are you a detail-oriented, proactive problem solver who thrives in a fast-paced environment? Do you enjoy juggling multiple responsibilities, managing projects, and keeping everything running smoothly behind the scenes? If so, we want to meet you!
We’re looking for a highly organized, tech-savvy, and numbers-focused professional to support our growing business operations.
What You’ll Be Doing:
✅ Making calls to vendors, collecting W9s, and handling bill payments
✅ Managing multiple email accounts and communicating effectively across Slack and other tech platforms
✅ Creating and maintaining insurance schedules, client onboarding/offboarding, rent rolls, vehicle schedules, and administrative reports
✅ Overseeing multiple projects and anticipating next steps without being told
✅ Performing accounting/bookkeeping tasks and assisting with monthly billing & invoicing
✅ Researching state entity setups, licenses, and permits
✅ Reviewing candidate resumes and potentially conducting interviews
✅ Creating and managing databases in Airtable, Google Sheets, and Google Docs
Who You Are:
✔️ A detail-obsessed multitasker who thrives on organization and structure
✔️ A strong communicator who keeps the team informed and follows through on tasks
✔️ A self-starter who can anticipate needs and take initiative
✔️ Comfortable with accounting/bookkeeping, numbers, and administrative workflows
✔️ Tech-savvy and eager to work with modern tools like Slack, Airtable, Google Suite, and project management software
✔️ Flexible and able to wear multiple hats
Requirements:
3+ years of administrative experience (accounting background is a big plus!)
Strong experience with Google Sheets, Google Docs, and other cloud-based tools
Ability to manage multiple projects and adapt to changing priorities
Experience with vendor management, W9 collection, billing, and bookkeeping
Candidate must be able to work PST hours of 9am - 5:30pm PST.
Why You’ll Love This Role:
Be an integral part of an organized, communicative, and forward-thinking team
Opportunity to take ownership of projects and grow within the company
If this sounds like the perfect role for you, we’d love to hear from you!
⏳ Employment Type: Full-time
Hourly Rate: $17 - 23 per hour (based on experience)
This pay range is intended to cover roles based across the United States. An individual's base pay depends on various factors including geographical location and review of experience, knowledge, skills, abilities of the applicant.
If you are interested in this position, please fill out our Pre-Assessment Form. Please note we will not consider a candidate that has not filled out this form. https://forms.gle/JztLdRr5kA3N42UY6