Job Description
Job Description
General Job Summary:
Under the direction of the Chief Clinical Officer, the Clinical Finance Coordinator serves as a liaison between clinical departments and the Finance team and is responsible for verifying and coding clinical invoices, communicating with vendors, researching missing or duplicate invoices, and forwarding them to the Clinical Leader or designee for approval. This role ensures that all financial transactions, reporting, and documentation comply with organizational policies, regulatory standards, and contractual obligations.
The position may require travel to Infinite Legacy's regional offices. This position requires regular interaction with the public, management, and employees. Discretion, ability to work autonomously, and ability to use good judgment in establishing priorities and meeting deadlines are required. Position may require coming in prior to or staying after core business hours to complete assigned tasks. Position has in-office requirements based on departmental scheduling and needs.
Education and Experience:
- Associate degree in a business-related field; or in lieu of Associates degree, 2 years of relevant work experience may be substituted. Bachelor’s degree preferred.
- 3 years’ experience in Accounts Payable role or Medical Claims Processing preferred.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Proficient with all Microsoft Office 365 applications (including Teams & SharePoint), with a focus on Excel.
- Customer-service oriented self-starter who can work with or without direct supervision. Must be capable of quickly assessing the organization’s needs and providing support.
- Experience working with automated expense management platforms (such as SAP Concur Expense and Invoice) and accounting software packages (such as Microsoft Dynamics Great Plains) preferred.
- Ability to travel to Infinite Legacy regional offices.
Duties/Responsibilities:
- Ensure timely and accurate verification of invoices received, with proper coding to various product-lines and expense categories, prior to forwarding to Clinical department leader or designee for approval. This includes all types of expenses incurred in the normal course of business. Examples of vendors submitting invoices include surgeons, transportation, business and medical professionals, laboratories, product and service providers, pathology, and/or other clinically related vendors supporting organ and tissue recovery. Maintains contact and communication with all hospital partners to ensure timely receipt of invoices supporting donor activity.
- Is responsible for obtaining the information necessary to create & manage clinical vendor profiles within the SAP Concur Expense & Invoice management system. This includes making sure that all vendor invoices and statements are received electronically.
- Works directly with vendors and internal staff to resolve invoice discrepancies as needed. In collaboration with department leaders and the finance team, analyzes and reconciles vendor statements, answers all vendor inquiries & payment requests in a professional and proactive manner.
- Works with the finance & management teams in researching, analyzing, and obtaining operational support for the financial statement monthly variance reports. Works with the Accounts Receivable Coordinators to ensure all clinical expenses that are reimbursable are billed within the same financial period.
- Other duties as assigned.
Join Our Team & Enjoy Great Benefits!
At Infinite Legacy, we care about our employees' well-being, both at work and in life. That's why we offer an excellent benefits package designed to support you and your family.
Our Benefits Include:
- Health, Dental & Vision Insurance: Comprehensive coverage for you and your loved ones.
- Paid Time Off: Take the time you need to relax and recharge.
- 401K: Plan for your future with employer contributions.
- Life & Disability Insurance: Peace of mind, no matter what happens.
- Pet Insurance Discounts: Because your furry friends matter too!
- Tuition Reimbursement: We support your growth and development with education assistance.
Join our team today and experience a workplace that truly values you!