Job Description
Job DescriptionBenefits:
- 401(k)
- Paid time off
- Training & development
About RHG Premier Events
RHG Premier Events provides exceptional catering and event services with a focus on quality, hospitality, and seamless client experiences. We are expanding our administrative team to support our growing catering and event operations.
Position Overview
The Catering & Events Administrative Assistant will play a key role in supporting daily operations of the events department. This role focuses on communication, coordination, invoicing, and sales support. The ideal candidate is highly organized, responsive, detail-oriented, and comfortable communicating with clients and internal team members.
Key Responsibilities
Client Communication & Coordination
Respond promptly and professionally to all incoming catering and event inquiry emails.
Gather necessary event details and follow up with clients as needed.
Maintain organized communication logs and track lead status.
Administrative & Operational Support
Create and send invoices for catering and events.
Ensure invoices are accurate and aligned with event details, menus, and pricing.
Monitor payment status and send reminders when needed.
Communicate upcoming orders, event details, and changes to management and on-site teams.
Send reminders to managers regarding deadlines, event timelines, and preparation needs.
Sales & Business Development Support
Assist in generating new catering and event leads.
Follow up with warm leads and past clients to encourage repeat business.
Support the sales team by preparing proposals, updating sales documents, and assisting with outreach campaigns.
General Support
Maintain organized files, templates, and event documentation.
Assist with scheduling tastings or client meetings when needed.
Support special projects and seasonal initiatives related to events and catering sales.
Qualifications
Strong written and verbal communication skills.
Highly organized with excellent time-management abilities.
Comfortable working in a fast-paced environment with shifting priorities.
Experience with invoicing software, CRM systems, or event management tools is a plus (training available).
Prior hospitality, catering, or administrative experience preferred.
Ability to work independently and collaboratively with management.